Careers At NCS
Chief Financial Officer
Reporting to the CEO, the CFO is responsible for fiscal and administrative operations of the agency, including human resources, operations, IT functions, facilities and equipment.
RESPONSIBILITIES:
- Responsible for budgeting, developing and preparing financial statements and presentation of agency finances to CEO, Finance Committee and full Board. Also required to prepare for and work with independent auditors and government contract auditors.
- Oversight and management of fiscal and administrative operations including general accounting, payroll, accounts payable, purchasing, insurance, including supervision of Finance Manager.
- Manage jointly with the Manager of Finance all aspects of NCS’s annual audit, including preparation of work papers, initial submissions to the firm and final Statement of Functional Expenses. Together with the Manager of Finance work directly with government auditors, including submission of periodic desk audits and other request from funders.
- Responsible for maintaining general ledger, general journal, including entries and reconciliations.
- Prepare fiscal cost reports for all city, state and federal contracts, and monitor compliance with all grants.
- Reconcile all bank accounts each month.
- Serve as liaison with Managing Agent of Louis Nine House, ensuring that all support and documentation of their expenses is accurate and meets requirements for entry into NCS financial records.
- Responsible for contract receivables and relationships with funding agencies
- Monitor fiscal results of various agency programs and participate in budget, accounting and operational deliberations.
- Design, implement and assure adherence to fiscal policy and internal control procedures, including payroll and purchasing.
- Personnel administration, including supervision of Human Resources Director, including overseeing compliance with government regulations, and NCS policies, hiring and termination procedures, employee benefits administration, maintenance of personnel files.
- Supervise Facilities Director regarding operational aspects of agency programs and facilities, including security, food, building maintenance and equipment.
- Supervise IT Director, ensuring that the agency’s IT functions are operative and viable. Knowledgeable about databases.
- Liaison with banks and oversee portfolio management.
QUALIFICATIONS:
Candidate should have significant public accounting experience, including supervision, in not-for-profit or government agencies, thorough knowledge of government contracting process. Must be proficient in computerized accounting systems, specifically Fund EZ. Knowledge of social service contracting, particularly State Office of Mental Health, HUD, Medicaid reimbursement and housing finance. Well-organized, strategic thinker with excellent communication skills to work in close collaboration with CEO and senior staff to set agency direction and achieve goals. Bachelors Degree required.
Please e-mail cover letter, resume, and salary requirements to:
search@ncsinc.org
Please indicate CFO in subject of e-mail.
Manager of Finance
Reporting to the CFO, the Manager of Finance is responsible for all of the agency’s financial operations and ensuring that systems are in accordance with generally accepted accounting principles. S/he is charged with providing all necessary support and documentation requested by Chief Financial Officer, Chief Program Office and Chief Executive Officer.
RESPONSIBILITIES:
- Draft the agency’s annual operating budget in concert with the Chief Financial Officer and assist in the creation of regular budget forecasts.
- Build cash flow models based on budgets and forecasts.
- Generate and distribute monthly reports to all Program Directors and Department Heads, showing actual-to-budget income and expenditures which includes handling all aspects of the Accounts Payable system, i.e. coding of invoices and recording & payment of invoices.
- Review all petty cash fund requests for reimbursement to ensure that they conform to agency policies and standards.
- Maintain agency’s purchase order system, ensuring that proper documentation is in place. Work with the CFO to monitor proposed expenditures against the budget.
- Process and record all cash receipts and reconcile cash receipt journals with Development Department database, ensuring that all records are consistent.
- Submit monthly/quarterly vouchers to all federal, state, & local government contracts (DHS, DMH, HUD, HPD) and maintain contacts and relationships with Contract Managers.
- Oversee payroll for about 60 employees, including salary updates, benefit deductions, time and leave reporting and act as a secondary contact in all aspects of Human Resources administration relating to staff Fringe Benefits.
- Reconcile all bank accounts each month.
- Work closely with the CFO, providing departmental support required for the opening, closing, and/or restructuring of programs and/or facilities.
- Handle all aspects of property management for the NCS Residence, including generating monthly rent bills for the NCS Residence rent collection, arrears and lease renewals, tracking payments and arrears through monthly reports that are submitted to the Chief Program Officer/Residence Director/CFO.
- Serve as liaison with Managing Agent of Louis Nine House, ensuring that all support and documentation of their expenses is accurate and meets requirements for entry into NCS financial records.
- Oversee Medicaid billing for OASAS program.
- Manage jointly with the CFO all aspects of NCS’s annual audit, including preparation of work papers, initial submissions to the firm and final Statement of Functional Expenses.
- Work directly with government auditors, including submission of periodic desk audits and other request from funders.
- Generate reports for the Board Finance Committee and attend meetings with the CFO and CEO.
- Work cooperatively with staff at all levels to ensure quality service provision.
- Other duties as assigned.
QUALIFICATIONS:
- Public accounting experience
- Junior staff supervision experience within a non-for-profit or governmental agency
- Thorough knowledge of government contracting process
- Computer proficiency and ability to manipulate computerized accounting systems, specifically Fund EZ
- Knowledge of social service contracting, particularly State Office of Mental Health, HUD, Medicaid reimbursement and housing finance.
- Bachelors Degree required.
Please e-mail cover letter, resume, and salary requirements to:
search@ncsinc.org
Please indicate Finance Manager in subject of e-mail.
Social Networking and Event Planning Internship
NCS is seeking a part-time intern (unpaid) to assist the Development and Communications Department by serving as the liaison to a dynamic and growing Young Professionals Committee. This part-time position will help NCS connect, reconnect, and further engage donors and volunteers through social networking sites such as MySpace, Facebook, and Twitter. They will also be involved in the planning and implementing of fundraising and cultivation events, appealing to donors under the age of 35.
The individual will gain valuable nonprofit development experience and become well versed in using social networking as a marketing and fundraising vehicle—an increasingly desirable skill in the fields of fundraising, marketing, public relations, and communications. This position is flexible, allowing you to work from home with scheduled in-office meetings.
RESPONSIBILITIES:
- Establish and maintain NCS’s social networking presence on MySpace, Facebook, Twitter, etc.
- Serve as liaison to the Young Professionals Committee
- Manage online communications including e-mail blasts, social networking sites and blog postings
- Assist in event planning, promotion and production
- Coordinate event mailings
- Make phone calls and send e-mails
- Monitor social networking strategies in the nonprofit industry, report on trends and best practices
REQUIREMENTS:
- Willingness to learn about NCS programs that serve homeless and formerly homeless individuals
- Demonstrate social networking savvy; well versed in MySpace, Facebook, Twitter, and blogging
- Excellent computer skills, including Microsoft Word and Excel
- Superb oral and written communication skills
- Strong attention to detail required
- Must be outgoing and possess a professional demeanor
- Ability to respond well to guidance and supervision, coupled with the ability to work independently
- Interest in non-profit fundraising and communications preferred
Please send Cover Letter and Resume to:
search@ncsinc.org
Please indicate Intern, Development Department in subject of the e-mail.
NO PHONE CALLS PLEASE.